How to customize a notification email body?

You may need to modify the alerttemplates.xml file or customize with SharePoint designer to customize alert email templates in SharePoint, such as applying some styling, adding extra information about your company, or inserting some extra URLs. But with Alert Reminder Boost, the customizations mentioned above can be easily implemented without any programming or modifying xml file.

The customized signature included in alert email

WHAT YOU'LL NEED

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Create a list named as Announcement from the Announcement template on a SharePoint site, and keep all fields as default.

Customize notification email body

Download the trial version of Alert Reminder Boost, and install it to your SharePoint server.
Navigate to the Announcement list prepared above.
On the list ribbon, click Alert Reminder Settings in Settings group.
Click Add new alert item to create a new alert item, specify a unique title for it and select E-Mail in Delivery Method section. Keep other settings as default.
Under Event tab, keep all settings as default.
Under Message tab, specify user Cynthia Carey (br\Cynthia) as the recipient.

For the recipient, we support various ways to select recipients: Users, SharePoint groups and Active Directory groups; Users represented by Person or Group columns both in the current and external lists; Email addresses contained in the Contact list or Distribution list. You can choose whatever supported as recipient.
In E-Mail Body section, select Include custom content in the notification e-mail option. And the text box will be shown as below.

Click [Insert column…] and select a column [Body] from the dropdown list, then the [Body] column will be inserted in the text as following.

Click to open Insert/Edit Image dialog, browse an image (such as company logo) and click Upload. Then click Insert to add the image into the text box.

At last, type the signature including contact information and URLs into the text box as following.
Leave other settings as default. And click OK to save settings for the alert item.
Now, let’s create a new item into the Announcement list.
Then, the recipient Annie Walker will receive a notification email as shown below. In the notification email, the content of [Body] column is embedded in the email body. And the customized content you specified (the image and signature) will be displayed as following.